FOLDERSIZES TOUR

Built-In Report Scheduling

FolderSizes includes a powerful built-in report scheduling tool that allows you to generate nearly any report type (folder size reports, file reports, disk reports, searches, or snapshots) on a scheduled basis. This automation capability transforms storage management from a reactive, manual process into a proactive, systematic approach that delivers consistent insights with minimal administrative overhead.

Automate Your Storage Intelligence

Consistent monitoring is the foundation of effective storage management. With FolderSizes' scheduling capabilities, you can establish an automated reporting system that continuously monitors storage usage patterns, alerts you to potential issues, and provides the documentation needed for capacity planning and resource allocation decisions.

Comprehensive Scheduling Options

Schedule folder size reports and export the results in multiple formats at the same time. Apply scan filters, choose subfolder depth, save logged events, append date/time values to exports, send reports via email, and much more. This flexibility ensures that scheduled reports deliver exactly the information you need in the format that works best for your operational requirements.

The scheduler supports multiple recurrence patterns, including:

• One-time execution - Run reports at specific dates and times
• Daily scheduling - Generate reports every day or at specific day intervals
• Weekly scheduling - Run reports on selected days of the week
• Monthly scheduling - Schedule reports for specific days of the month
• Custom intervals - Create specialized schedules to match your operational needs

Flexible Report Types

The scheduling system supports virtually every report type available in FolderSizes, allowing you to automate a wide range of storage analyses:

• Folder size reports - Track how storage usage evolves over time across different directories
• File reports - Monitor file distributions by type, age, owner, and other attributes
• Disk reports - Keep tabs on available space across all storage devices
• Search results - Regularly scan for specific file patterns or conditions
• Snapshots - Record point-in-time views of your storage environment for comparison

Each report type can be customized with specific parameters, filters, and output options to ensure it delivers precisely the information needed for your storage management initiatives.

Enterprise-Ready Distribution Options

Once reports are generated, FolderSizes provides multiple options for distributing the results:

• Email delivery - Send reports directly to stakeholders' inboxes
• Network shares - Save reports to accessible network locations
• Multiple export formats - Generate reports in various formats simultaneously:
  • Excel spreadsheets for detailed analysis
  • CSV files for data processing
  • PDF documents for formal presentations
  • HTML reports for intranet publishing
  • XML data for integration with other systems
• Custom naming patterns - Automatically include dates, times, or other identifiers in filenames

These distribution capabilities ensure that the right information reaches the right people at the right time, supporting informed decision-making throughout your organization.

Real-World Applications

Automated storage reporting delivers significant benefits in various scenarios:

• Capacity planning - Track storage growth trends to anticipate future needs
• Compliance documentation - Maintain regular records of storage usage for audit purposes
• Cost allocation - Generate department-specific reports for chargeback purposes
• Performance monitoring - Identify storage patterns that might impact system performance
• Security oversight - Regularly scan for unauthorized or suspicious file patterns

Getting Started with Scheduled Reports

Setting up your first scheduled report is straightforward:

1. Open the Scheduler interface from the FolderSizes main window
2. Click "New Task" to create a new scheduled report
3. Select the desired report type and configure its parameters
4. Set the schedule pattern that meets your monitoring needs
5. Configure export and distribution options
6. Save the task and monitor its execution through the scheduler interface

Once configured, your scheduled reports will run automatically according to your specifications, providing consistent insights into your storage environment without manual intervention.

Download the free trial today to experience how FolderSizes' built-in scheduling capabilities can transform your approach to storage management, providing consistent, automated insights that support informed decision-making and proactive resource optimization.